Bookkeep for Xero – What is it and how to use it

Vlada Karpovich
Bookkeep for Xero - Man sitting in a wooden chair in the centre of a minimalist room, working on a laptop with a cup of coffee in his hand

Xero is the best accounting system for an e-commerce store. It really comes into its own when you start using some of its integration partners, creating a customised experience that takes on the heavy lifting for you.

Bookkeep for Xero automates your imports and can take automation to the next level.

Xero may be the one-size-fits-all solution for e-commerce accounting, but that doesn’t mean everyone should have the same experience. Depending on the selling platforms you use, the countries you sell to and the entity choice of your business, you can tailor Xero to do the work for you through automation. One of the many tools you can use is Bookkeep.

What is Bookkeep?

Bookkeep often appears in “Bookkeep vs A2X” articles due to the surface similarities between the apps, but they have plenty of differences too. At its heart, Bookkeep posts summarised data from Shopify to Xero. Advocates of Bookkeep for Xero say it is the ultimate decluttering tool for their accounts, posting one summary line a day while storing the detail to a reconciliation.

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Benefits of Bookkeep for Xero

As we’ve mentioned, the key advantage of Bookkeep for Xero is the simplicity of its input method. Rather than leaving you with hundreds of transactions to trawl through, it posts a single line once a day. This can dramatically reduce the time it takes you to reconcile your accounts each month while also making it easier for you to find what you are looking for.

Prompt reporting

Posts are summarised when sales occur, not when a pay-out occurs. This helps you keep a closer eye on your e-commerce business’ daily P&L and allows more accurate week on week comparisons.

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Bookkeep for Xero - young woman sipping coffee in one hand lying on a bed with white duvet and orange throw pillows working on a laptop with a notebook beside her

Separated by platform for ease of visibility

Bookkeep posts a single daily summary in Xero for each selling platform. This gives you a clear position for each selling location and can be set up through Bookkeep’s accounts settings.

Created by accountants

One of Bookkeep for Xero’s key benefits is that it was designed by accountants. It mimics an accountant’s thought process, ensuring intuitive use and ease of reporting when your e-commerce accountant finalises your figures. Less hassle for your accountants means quicker turnaround times and, if you are on an hourly rate, it could result in smaller bills too. N.B. Our accounting services are on a fixed monthly fee which means no nasty surprises.


Bookkeep for Xero is one of the most affordable options for e-commerce entrepreneurs and is tiered according to how many monthly orders you have on Shopify.

Bookkeep for Xero - Pricing plans

From Prices correct as of April 2021.

Who is Bookkeep suitable for?

Bookkeep is suitable for a variety of businesses but can be particularly beneficial to small to medium-sized enterprises. Offering cost-effective accounting solutions and tools for invoicing, expense tracking, payroll processing, reporting and more, Bookkeep provides efficient and user-friendly solutions to a wide range of organisations.

Is Bookkeep right for you?

Knowing whether Bookkeep is the right accounting solution for you can be determined by your business needs, requirements, goals, and preferences. Start by assessing your accounting needs and evaluating the features offered by Bookkeep. Pay attention to key features to see how they can complement and transform your existing financial management processes.

If you’re still unsure, you can sign up for a free trial that allows you to test the software. This way you will get hands-on experience with Bookkeep features before you make a financial commitment.

Alternatively, you can get in touch with the experts at Unicorn Accounting who can provide insight and advice on how you can get the most from Bookkeep solutions.

Next Steps

If you would like some assistance setting up Bookkeep or Xero or wish to chat about how to maximise the growth of your e-commerce business, our team of experts are here to help. Get in touch today for simpler, more accurate accounting.

Why choose Unicorn Accounting?

Ensure you keep on top of your finances and tax obligations by outsourcing to an accountant. This means that you don’t need to worry about your end of year accounts, payroll, or bookkeeping requirements.

At Unicorn Accounting we are e-commerce accountants who help make your online business a growing success. We offer e-commerce accounting advice, financial management, bookkeeping, cash flow statement, and tax filing services to support and scale your business.

Our team of accountants and Xero-certified advisors have experience working with both small start-ups and family-run online stores to large-scale, international retail and e-commerce brands.

If you’ve got an online store, we have the best solution for you. Providing you with a financial arm to your business through our sector experience, and skills with innovative technologies.

To see how we can help you maximise the scalability of your e-commerce brand all year roundget in touch with Unicorn Accounting today. Or click here to get a free quote.

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