outsourced payroll services
Outsourced Payroll Services for Growing UK Businesses
Running payroll yourself is fine, until it isn’t. The minute you’ve got a handful of staff, the HMRC submissions, pension contributions, statutory pay calculations, and year end reporting start eating into time you should be spending on your business.
Our outsourced payroll services take the whole thing off your plate. We handle the calculations, the deadlines, the HMRC reporting, and the employee queries, so you get accurate payroll every month without the headache.
We work with small businesses, ecommerce sellers, and growing teams across the UK who’d rather focus on running their business than wrangling spreadsheets at month end.
What's included in our outsourced payroll services
Our managed payroll service covers everything you need to keep your team paid accurately and HMRC happy. No add ons, no surprise fees, no last minute calls at midnight on payday. Here’s what we look after.
Monthly payroll processing
We process your payroll every month, calculate gross to net pay, tax, National Insurance, pension contributions, and any deductions. Your team gets paid on time, every time, with payslips issued automatically.
HMRC RTI submissions
Real Time Information submissions go to HMRC every pay run. We handle the lot, including FPS and EPS submissions, so you stay fully compliant without ever logging into the HMRC portal yourself.
Pension auto enrolment and reporting
We manage your workplace pension obligations end to end. New starter assessments, contribution calculations, opt outs, and submissions to your pension provider all handled, with full audit trail.
Statutory pay calculations
Sick pay, maternity, paternity, adoption, and shared parental leave all calculated correctly to current HMRC rules. We make sure your team gets what they’re entitled to and you reclaim what you’re owed.
Employee payslips and P60s
Branded digital payslips go directly to your staff every pay period. We also handle P45s for leavers, P60s at year end, and P11D benefit in kind reporting where needed.
Year end processing
Tax year end can be a nightmare if you’re doing it yourself. We handle all year end submissions, P60 distribution, and the rollover into the new tax year so there’s nothing for you to worry about.
Employee query support
Your team can come to us with payslip questions, tax code queries, or anything else payroll related. We respond quickly so you’re not stuck in the middle answering questions you don’t have the answers to.
Director payroll and dividends
For limited company directors, we set up tax efficient salary and dividend strategies, run the director payroll, and coordinate with your tax planning so you take income in the most efficient way possible.
Why our outsourced payroll services are different
Most payroll providers treat you like a number. Once you’ve signed up you get bounced between accounts, deadlines slip, and getting a real person on the phone takes three days.
We do things differently. You get a named contact who knows your business, replies quickly, and actually picks up the phone. We work on fixed monthly fees per employee, so there are no surprise bills when you take on new staff or run an extra pay run.
And because we’re ecommerce accountants by background, we understand the messy stuff that comes with growing online businesses, irregular hours, commission based pay, multi entity setups, and director only payroll for limited company sellers.
A payroll partner that treats your team like your own
Payroll mistakes hurt more than just the numbers. When someone gets paid late, gets the wrong tax code, or has their pension contributions wrong, trust takes a knock. We get that. Our team has decades of combined payroll experience and we use modern, secure software to make sure every pay run is accurate down to the penny.
You’ll also get transparent pricing, no long contracts, and the option to scale up or down as your team changes. Whether you’ve got two staff or fifty, we’ll build the service around your business, not the other way around.
How our outsourced payroll services work
Switching payroll providers sounds painful but we’ve made the process as smooth as possible. Most clients are fully transitioned within a single pay cycle, with no disruption to staff or HMRC reporting.
Discovery call
We start with a no obligation call to understand your business, how many people you pay, how often you run payroll, and what’s working or not working with your current setup. From there we’ll quote a fixed monthly fee.
Onboarding and data transfer
We collect your employee data, current tax codes, pension details, and YTD figures. If you’re switching from another provider or doing it yourself, we handle the handover and make sure nothing falls through the cracks.
First pay run
We run your first payroll, double check everything against your previous figures, and get sign off from you before anything is submitted to HMRC or sent to your team. Once you’re happy, payslips go out.
Ongoing service
Every pay period you send us any changes (new starters, leavers, hours, bonuses), we process the payroll, get your approval, and submit to HMRC. The whole thing usually takes you less than ten minutes a month.
Real outcomes for businesses we run payroll for
We process payroll for businesses across the UK, from solo limited company directors to teams of fifty plus. Clients come to us because they’re fed up of late submissions, mistakes from their previous provider, or simply outgrowing DIY payroll. After switching, they typically save five to ten hours a month, stop worrying about HMRC deadlines, and get their evenings back. Most importantly, their team gets paid right, on time, every time.
What we help businesses avoid
The most common payroll problems we fix are late RTI submissions (which trigger automatic HMRC penalties), incorrect tax codes that leave staff under or overpaying tax, missed pension contributions that breach The Pensions Regulator rules, and statutory pay calculations done wrong, which can leave you out of pocket on reclaims.
We also see plenty of businesses paying way too much because their previous provider charged per payslip, per submission, per query, until the bill spiralled. With a properly managed service these issues disappear. Payroll becomes predictable, accurate, and quietly invisible, which is exactly how it should be.
Simple, fixed pricing for outsourced payroll
We charge a transparent fixed monthly fee per employee, with everything you need included. No extra charges for HMRC submissions, no add ons for pension reporting, no surprise invoices at year end.
Pricing scales as your team grows, so a business of five pays roughly half what a business of ten does. Director only payroll for solo limited company contractors starts from a low monthly fee.
Get in touch and we’ll send you a clear quote based on your headcount and pay frequency.
Outsourced payroll services FAQs
What are outsourced payroll services?
Outsourced payroll means handing your payroll over to a specialist provider who runs it on your behalf. We handle the calculations, HMRC submissions, pension contributions, payslips, and year end reporting. You just send us any changes each month and we take care of the rest.
How much do outsourced payroll services cost in the UK?
Most providers charge per employee per month. Pricing depends on how many staff you have, how often you run payroll (monthly is most common), and whether you need extras like P11D reporting. We work on fixed monthly fees with no hidden costs.
Is it worth outsourcing payroll for a small business?
For most businesses with five or more staff, yes. The time it saves alone usually justifies the cost, and you remove the risk of HMRC fines from late submissions. For solo directors, outsourced payroll is often cheaper than the cost of getting it wrong.
How quickly can I switch payroll providers?
Most switches happen within one pay cycle. We collect your data, run a parallel check against your previous figures, and take over from the next pay period. The end of a tax year (April) is the smoothest time to switch but we can transition any time.
Can you handle pension auto enrolment?
Yes. We manage your workplace pension obligations end to end, including new starter assessments, contribution calculations, opt outs, and submissions to your pension provider. We work with all the major schemes including NEST, The People’s Pension, and Smart Pension.
What if my employees have questions about their payslips?
They can come straight to us. We respond quickly to payslip queries, tax code questions, and anything else payroll related. That keeps you out of the middle and means questions get answered by someone who actually knows the detail.
Do you handle director only payroll for limited companies?
Yes. We work with a lot of limited company directors who pay themselves a tax efficient salary plus dividends. We run the director payroll, handle HMRC submissions, and coordinate with your wider tax planning so your income is structured efficiently.
Is my payroll data secure?
Yes. We use encrypted, GDPR compliant payroll software and follow strict data protection protocols. Your employee data is only accessed by authorised members of our team and is never shared with third parties without your permission.
What happens at tax year end?
We handle the entire year end process for you. Final FPS submissions, P60 production and distribution, rollover into the new tax year, and any year end adjustments. You don’t need to do anything beyond approving the final pay run.
Can you work with my existing accountant?
Absolutely. We work alongside other accountants regularly and can integrate with whatever bookkeeping or accounting software they use, including Xero, QuickBooks, and Sage. We’ll share the relevant data each month so your accounts stay up to date.
Thank you for reading our FAQs. If you don’t see what you’re looking for, browse our complete FAQ section or contact us – we’d love to hear from you.